SharePoint Migration – Large List Details

This is article is next in the series of articles on “SharePoint Migration & Planning” Strategies. You can reach out to the previous articles in this series using the following links:

SharePoint Migration: Planning & Guidance On SharePoint Objects
SharePoint Migration – Export IIS Settings
SharePoint Migration – Export Alternate Access Mapping
SharePoint Migration – Export Content Database Details

In this article we will look for the PowerShell Scripts to export “SharePoint Large Lists” Report from source SharePoint Farm. This information will be helpful to track all the lists which contains more than “2000” items in it and provisioned in SharePoint Farm.

In Step 1 we will add the PowerShell Snapin to PowerShell Script as usual.

1

In Step 2 we define a function and initiate the export CSV file with Column Headers. For this demo I am exporting a few important properties like “WebApp Name, WebApp Url, Site Collection Url, Site Name, Site URL, List Name, List Item Count” but you may query all possible properties as you deemed fit

In Step 3 we execute the “Get-SPWebApplication” cmdlet to query the “Sites” & “Webs” Properties

In Step 4 we loop through the Sites Collection for a specific Web Application

In Step 5 we loop through the Webs Collection for a specific Site

In Step 6 we loop through the Lists Collection for a specific Web

In Step 7 we will filter all those lists which are having over “2000” items in them

In Step 8 we add the content of properties for each of the list to the CSV file

Always remember to dispose SharePoint Site & Web objects to avoid memory leaks. In Step 9 we will call the “dispose()” method

2

In Step 10 we will initialize path variables for export file & web applications. You can further extend this step by adding little bit of more automation flavor to make it more dynamic by reading parameters from input settings file

3

Once this script get executed successfully, it will export the Large List Details in a CSV File as shown below in Step 11

4

We can see the exported details as shown below in Step 12

5

Code Reference:

Add-PSSnapin "Microsoft.SharePoint.PowerShell"Add-PSSnapin "Microsoft.SharePoint.PowerShell"
function Get-Large-List-Report(){ Try {        if (Test-Path $settingsFilePath)        {            Remove-Item $settingsFilePath        }
        Add-Content $settingsFilePath "WebApp Name,WebApp Url,Site Collection Url,Site Name,Site URL,List Name,List Item Count"
        $spWebApplication = Get-SPWebapplication $webApplicationUrl
        foreach($spSite in $spWebApplication.sites)        {            foreach($spWeb in $spSite.AllWebs)            {                foreach($spList in $spWeb.Lists)                {                    if($spList.ItemCount -gt 2000)                    {                        $content = $spWebApplication.Name + "," + $spWebApplication.Url + "," + $spSite.Url + "," + $spWeb.Title + "," + $spWeb.Url + "," + $spList.Title + "," +  $spList.ItemCount                        Add-content $settingsFilePath $content                    }                }                $spWeb.dispose()            }            $spSite.dispose()        }    }    Catch {         Write-Host $Error -ForegroundColor Yellow }}
Clear-Host
$settingsFilePath = "<CSV File Path>"$webApplicationUrl = "<Web Application Url>"
Get-Large-List-Report

That is all for this demo.

Hope you find it helpful.

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SharePoint Migration – Export Content Database Details

This is article is next in the series of articles on “SharePoint Migration & Planning” Strategies. You can reach out to the previous articles in this series using the following links:

SharePoint Migration: Planning & Guidance On SharePoint Objects
SharePoint Migration – Export IIS Settings
SharePoint Migration – Export Alternate Access Mapping

In this article we will look for the PowerShell Scripts to export “SharePoint Content Databases” details from source SharePoint Farm. This information will be helpful to track all the “Content Databases” provisioned in SharePoint Farm.

In Step 1 we will add the PowerShell Snapin to PowerShell Script as usual

1

In Step 2 we define a function and initiate the export CSV file with Column Headers. For this demo I am exporting a few important properties like “Id, Content Database Name, Web Application Name, Server Name, Current Site Count” but you may query all possible properties as you deemed fit

In Step 3 we execute the “Get-SPContentDatabase” cmdlet to query the required properties

In Step 4 we loop through the properties collection for all Content Databases and list out the queried properties for each database

In Step 5 we add the content of properties for each of the Content Database to the CSV file

2

In Step 6 we will set the settings file path and call the function to export the Content Database Details

3

Once this script get executed successfully, it will export the Content Database Details in a CSV File as shown below in Step 7

4

We can see the exported details as shown below in Step 8

5

Code Reference:

Add-PSSnapin "Microsoft.SharePoint.PowerShell"Add-PSSnapin "Microsoft.SharePoint.PowerShell"
function Get-Content-Databases(){ Try {        if (Test-Path $settingsFilePath)        {            Remove-Item $settingsFilePath        }
        Add-Content $settingsFilePath "Id,Content Database Name,web Application Name,Server Name,Current Site Count"
        $contentDBSettings = Get-SPContentDatabase | Select Id,Name,webApplication,Server,CurrentSiteCount
        foreach ($contentDBSetting in $contentDBSettings)        {            $id = $contentDBSetting.Id            $name = $contentDBSetting.Name            $webApplication = $contentDBSetting.webApplication            $server = $contentDBSetting.Server            $currentSiteCount = $contentDBSetting.CurrentSiteCount
            $settings = "$id,$name,$webApplication,$server,$currentSiteCount"             Add-content $settingsFilePath $settings        }    }    Catch {         Write-Host $Error -ForegroundColor Yellow }}
Clear-Host
$settingsFilePath = "<CSV File Path>"
Get-Content-Databases

That is all for this demo.

Hope you find it helpful.

 

 

 

 

SHAREPOINT MIGRATION – EXPORT Alternate Access Mapping

This is article is next in the series of articles on “SharePoint Migration & Planning” Strategies. You can reach out to the previous articles in this series using the following links:

  1. SHAREPOINT MIGRATION: PLANNING & GUIDANCE ON SHAREPOINT OBJECTS
  2. SHAREPOINT MIGRATION – EXPORT IIS SETTINGS

In this article we will look for the PowerShell Scripts to export “Alternate Access Mapping (AAMs)” Settings from source SharePoint Farm. This information will be helpful to track all the “AAMs” defined in SharePoint Farm.

In Step 1 we will add the PowerShell Snapin to PowerShell Script as usual

1

In Step 2 we define a function and initiate the export CSV file with Column Headers. For this demo I am exporting a few important properties like “Incoming Url, Zone, Public Url” but you may query all possible properties as you deemed fit

In Step 3 we execute the “Get-SPAlternateURL” cmdlet to query the required properties

In Step 4 we loop through the properties collection for all AAM Mapping and list out the queried properties for each mapping

In Step 5 we add the content of properties for each of the AAM Mapping to the CSV file

2

In Step 6 we will set the settings file path and call the function to export the AAM Mappings

3

Once this script get executed successfully, it will export the AAM Mappings in a CSV File as shown below in Step 7

4

We can see the exported mappings as shown below in Step 8

5

Code Reference:

Add-PSSnapin "Microsoft.SharePoint.PowerShell"Add-PSSnapin "Microsoft.SharePoint.PowerShell"
function Get-Alternate-Access-URLs(){ Try {        if (Test-Path $settingsFilePath)        {            Remove-Item $settingsFilePath        }
        Add-Content $settingsFilePath "Incoming Url, Zone, Public Url"
        $aamSettings = Get-SPAlternateURL | Select IncomingUrl,Zone,PublicUrl
        foreach ($aamSetting in $aamSettings)        {            $incomingUrl = $aamSetting.IncomingUrl            $zone = $aamSetting.Zone            $publicUrl = $aamSetting.PublicUrl
            $settings = "$incomingUrl, $zone, $publicUrl"             Add-content $settingsFilePath $settings        }    }    Catch {         Write-Host $Error -ForegroundColor Yellow }}
Clear-Host
$settingsFilePath = "C:\Prashant\PowerShell\SharePoint Migration\PowerShell - Get-Alternate-Access-URLs\Alternate-Access-Urls.csv"
Get-Alternate-Access-URLs

That is all for this demo.

Hope you find it helpful.

SharePoint Online: Working With List Content Types Using PowerShell

In this article we will discuss the configuration of some of the important operations on Content Type for SharePoint Online Lists. Though I have taken only a handful of operations to showcase in this demo, but remember there are lot more to explore.

Operation: How to enable “Content Types” for List

We can see this setting available under “Advanced Settings” for the list as shown below-

1

We can play with this setting using PowerShell as described below-

2

In Step 1 we will get the object reference to the respective list by calling “GetByTitle” method

In Step 2 we will set “ContentTypesEnabled” to True

In Step 3 we will update the list property by calling “Update” method

In Step 4 we will send the batch request to SharePoint Server for processing by calling “ExecuteQuery” method

In Step 5 we will display success message to the Users if Step 4 executes successfully

In Step 6 we will call function that we have explained in Step 1-5

3

Once this script executes successfully we can see list setting updated by navigating “Advanced Settings” of the list as shown below-

4

Operation: How to “Add Existing Content Type To List”

We can see this setting available under “List Settings” for the list as shown below-

5

We can play with this setting using PowerShell as described below-

6

In Step 1 we will get the object reference to the respective Web

In Step 2 we will get the object reference to the respective list by calling “GetByTitle” method

In Step 3 we will get the object reference to the respective list by calling “GetById” method on Content Types collection

In Step 4 we will send the batch request to SharePoint Server for processing by calling “ExecuteQuery” method

In Step 5 we will display success message to the Users if Step 4 executes successfully

In Step 6 we will call function that we have explained in Step 1-5

7

Once this script executes successfully we can see a new content type added by navigating “List Settings” of the list as shown below-

We can notice the new content type added to the List Content Types Collection

8

Operation: How to “Get List of All Content Types”

We can see this setting available under “List Settings” for the list as shown below-

9

We can play with this setting using PowerShell as described below-

10

In Step 1 we will get the object reference to the respective Web in context of which this code is executing

In Step 2 we will get the object reference to the respective list by calling “GetByTitle” method

In Step 3 we will get List Content Types Collection

In Step 4 we call the “Load” function to retrieve List Content Types Collection properties from server

In Step 5 we will send the batch request to SharePoint Server for processing by calling “ExecuteQuery” method

In Step 6 & 7 we will loop through the Content Types Collection and display relevant properties (ex. Name, ID and so on) from the collection

In Step 8 we will call function that we have explained in Step 1-7

11

Once this script executes successfully we can see list of content types by navigating “List Settings” of the list as shown below-

12

Operation: How to “Delete Existing Content Types” From List

We can see the List of Content Types already added to List under “List Settings” as shown below-

12

We can delete any Content Type from list by using PowerShell by using PowerShell as described below-

13

In Step 1 we will get the object reference to the respective Web in context of which this code is executing

In Step 2 we will get the object reference to the respective list by calling “GetByTitle” method

In Step 3 we will get List Content Types Collection

In Step 4 we call the “Load” function to retrieve List Content Types Collection properties from server

In Step 5 we will send the batch request to SharePoint Server for processing by calling “ExecuteQuery” method

In Step 6 we will loop through the Content Types Collection

In Step 7 we will look for required content types that are intended to delete. In this example we will compare the Content Type Name to ensure that only intended content type are deleted

In Step 8 we will call “DeleteObject” method to delete the respective content type from Content Types Collection of List

In Step 9 we will send the batch request to SharePoint Server for processing by calling “ExecuteQuery” method

In Step 10 we will display success message after Step 9 got executed successfully

In Step 11 we will call function that we have explained in Step 1-10

14

Once this script is executed successfully the respective content type will be deleted from Content Types List and this can we verified from the UI by navigating through “List Settings”

15

That is all for this demo.

Hope you find it helpful.

SharePoint Online: Working With List Fields Using PowerShell

In this article we will discuss the operations on List Fields (Columns), which involves Getting All Columns, Adding New Columns, Updating Existing Columns and so on.

To start with this demo we will start with a list called “Products” and perform all operations on this list.

1

Operation: How to Add New Columns To List

We can add a new column to the list by making use of the following code.

2

In Step 1 we will get the object reference to the current Web using Client Context properties

In Step 2 we will get the object reference to the respective list by calling “GetByTitle” method

In Step 3 we will define the xml of the List Column schema. You can get this XML by prototyping the list using SharePoint UI and then by using SharePoint Client Browser to look for Schema XML for Lists & Fields.

In Step 4 we will call “AddFieldAsXml” method to add field as xml schema to the list

In Step 5 we will send the batch request to SharePoint Server for processing by calling “ExecuteQuery” method

In Step 6 we will display the success message to the users

In Step 7 we will call function that we have explained in Step 1-5

We can see this field added to the list by browsing the list

4

We can see the details of the new column (Datatype and others) by browsing List Settings

5

Operation: How Get All Columns of List

We can get all columns used in a list by making use of the following code.

6

In Step 1 we will get the object reference to the current Web using Client Context properties

In Step 2 we will get the object reference to the respective list by calling “GetByTitle” method

In Step 3 we will get the object reference to Fields collection of the list

In Step 4 we call the “Load” function to retrieve Fields collection properties from server

In Step 5 we will send the batch request to SharePoint Server for processing by calling “ExecuteQuery” method

In Step 6 we will loop through the collection and display Field details to the users

In Step 7 we will call function that we have explained in Step 1-6

We can see the fields collection to the list by browsing the list

7

Operation: How to Update column of List

Let’s consider that we have to add little description the field Title, which is blank currently

8

We can update an existing column to the list by making use of the following code.

9

In Step 1 we will get the object reference to the current Web using Client Context properties

In Step 2 we will get the object reference to the respective list by calling “GetByTitle” method

In Step 3 we will get the object reference to the respective field by calling “GetByTitle” method

In Step 4 we will set the Description property of List object with the required value

In Step 5 we will call “Update” method to save these changes back to SharePoint List

In Step 6 we will call “Load” method to retrieve updated properties (Description) of the field from Server

In Step 7 we will send the batch request to SharePoint Server for processing by calling “ExecuteQuery” method

In Step 8 we will display Field details to the users to the users

In Step 7 we will call function that we have explained in Step 1-8

10

We can see description of Title field is update to the list by browsing the field properties under list settings

11

Operation: How To Add Existing Site Columns To List

Since we are planning to add an existing Site Column to the list, it is necessary to ensure the existence of Site Column. We can verify this by navigating “Site Settings > Site Columns”.

For this demo I already have added a Site Column “ProductOwner” that we can see under “Custom Columns” group as shown below-

12

And we can also verify the list settings to ensure that “ProductOwner” Column is not added to the list earlier

13

Now we will look into code to add existing Site Column to the list as explained below-

14

In Step 1 we will get the object reference to the current Web using Client Context properties

In Step 2 we will get the object reference to the respective list by calling “GetByTitle” method

In Step 3 we will get the object reference to Fields collection of the Web. It is important to note that Site Columns are the part of Web Fields Collection not List Fields Collection. So we have to make use of Web object reference to look for existing Site Columns.

In Step 4 we call the “Add” function on “Fields” Collection of the list to add the reference of the Site Column from Step 3

In Step 5 we will send the batch request to SharePoint Server for processing by calling “ExecuteQuery” method

In Step 6 we will call function that we have explained in Step 1-5

We can see the field collection to the list by browsing the list settings-

16

We can further look into column details by clicking it

17

Operation: How Set Default Value For Field

We can set default values to SharePoint List Fields programmatically by using the following code as explained below-

18

In Step 1 we will get the object reference to the current Web using Client Context properties

In Step 2 we will get the object reference to the respective list by calling “GetByTitle” method

In Step 3 we will get the object reference to Fields collection of the list

In Step 4 we will call “DefaultValue” property of Field Object and assign it a value of our choice

In Step 5 we will call “Update” method of Field Object, which will update the “DefaultValue” property back into database

In Step 6 we will send the batch request to SharePoint Server for processing by calling “ExecuteQuery” method

In Step 7 we will display the a success message which is informing users about the status of operation

In Step 8 we will call function that we have explained in Step 1-7

19

We can see this value shown as default value whenever a new Item has been created (programmatically or using browser) as shown below-

20

That is all for this demo.

Hope you find it helpful.

SharePoint 2016: How To Implement Alternate Access Mapping

In this article we will discuss implementing “Alternate Access Mapping” or commonly known as “AAM” in SharePoint 2016.

Alternate Access Mapping Architecture

If you are not aware of AAM or you have some misconceptions about it, I would highly recommend you to read through an excellent blog Alternate Access Mappings (AAMs) *Explained by “Brain Pendergrass” from Microsoft and would like to thank him for such an awesome blog to make me understand this concept in depth.

This article will focus on guided steps to configure AAM in SharePoint 2016 and we won’t discuss AAM as a concept.

Create New Web Application

Step 1: To start the demo let go to SharePoint Central Admin Site and click on “Manage Web Applications” as shown below-

1

I am creating a new Web Application for demo purpose. In real environments we can use any existing Web Application to perform these steps.

Step 2: Click “New” menu to launch “Create New Web Application” wizard

2

Step 3: Enter Web Application Name and other necessary information

3

Once done click OK to start the process

4.0

When the creation process has been completed then we can see a new Web Application listed in the list of Web Applications

4.1

Also we may see the Modal Dialog that offers quick link to create new Site Collection for this Web Application

4.2

Create New Site Collection

Step 4: Click on “Create Site Collection” link to create new Site Collection for the Web Application.

Select Web Application

5

Enter Title, URLs, Template, Primary Site Collection Administrator

6

Click “OK” to start the process

7

Once process has been completed we can see new Site Collection created for the Web Application

9

We can navigate to the site collection by clicking the URL

10

Add DNS Entries

Step 5:  Now we have configure add host entries to DNS.

Search for DNS

11

Add new Host Entry to the “Forward Lookup Zone” as shown below-

12

In New Host screen, enter Host Name, Select FQDN, enter IP Address. Once done click “Add Host”

13

If operation completed successfully we can see popup window show success message

14

We can see this new Host added to the existing list

15

Add/Update IIS Bindings

Step 6: Add “IIS” Bindings

Now we have to add IIS bindings for the new Host. Search for “IIS” and select “Internet Information Services (IIS) Manager”

16

Select the Web Application that we have created in above steps from the “Connections” Panel on the left under “Sites” node

Click on “Bindings…” on the right to Add/Edit Web Application Bindings

17

In the “Site Bindings” screen select the default binding and click “Edit”

18

In the “Edit Site Binding” screen enter Host Name value and this should match the entry that we have created earlier in DNS

Click OK

19

Once saved the existing binding will look like as shown below-

20

Configure Alternate Access Mappings Using Central Admin

Step 7: Configure Alternate Access Mappings (From Central Admin)

Go To Central Admin -> “Application Management”

Under Web Applications Click “Configure alternate access mappings”

21

Click “Edit Public URLs”

22

In the “Edit Public Zone URLs” Screen and enter “Default Zone” URL with “Host Name” configured earlier as shown below.

Click “Save” once you entered the default Zone URL to save the data.

23

Now try accessing SharePoint Web Application using Public Zone URL and if the configuration goes well, the access will be granted to you

Test Alternate Access Mappings

2425

Configure Another Mapping

Step 8: Repeat Step 5 to add another DNS entry to add a new Host Name

262728

Step 9: Repeat Step 6 to Add Web Application Bindings

2930313233

Configure Alternate Access Mappings Using PowerShell

Step 10: Configure Alternate Access Mappings (Using PowerShell)

Now we will add this new Host Name to the default zone for the web application

Launch SharePoint 2016 Management Shell

34

“New-SPAlternateURL” cmdlet gives us option to add new Alternate URLs to the required zone for web application

This cmdlet take following parameters

  • New Alternate URL – URL that you need to register as alternate URL
  • Web Application Path – URL that represent Web Application
  • Zone – Represents a zone that you need this alternate URL to add to

35.0

Once this command executes successfully we can a new Alternate Access Mapping added to the list

35.1

Test Alternate Access Mapping

Now if try to access this web application using this new mapping it still be translated to the same Public URL for the Web Application.

3637

By following above steps we can enable a web application that receives the request from an internal URL in one of the five authenticated zones to return pages that contain links to the public URL for the zone

Hope you find it helpful.

SharePoint 2016: How to configure Usage & Health Service Application using PowerShell

Usage & Health Service Application is one of the most important Service Applications that provides vital information on the Health & State of SharePoint Farm.

In SharePoint 2016, Usage Service is collecting information on Timer Service Monitoring, Event Logs, Performance Counters, Search Usage, Sandbox Usage, and Site Collection Usage and much more.

This Service application is responsible to keep monitoring the resource, health & state associated with the SharePoint Farm and logs this information to Log Files on SharePoint Hive or any designated path along with SharePoint Logging Database “WSS_Logging” in SQL Server Database.

Many other components in SharePoint like Developer Dashboard, Search Analytics, Web Analytics Reports are using this data to provide logical User Interface for the end users.

You will get empty reports in Web Analytics reports section, if usage and health data collection service application is not configured properly.

It is not possible to Provision Usage & Health Service using Central Admin, as there is no User Interface available.

Let us first get into Central Admin Site to see if there is options available on the User Interface to provision Usage Service

Go to “Central Admin” – > “Manage Service Applications”

2

Click on “New” Menu on the Ribbon and in the existing list of available Service Application Templates we can see there is no template available for provisioning “Usage & Health Service Application”

3

This concludes that we have to provision Usage Service using PowerShell as shown in the following steps-

1

Launch “SharePoint 2016 Management Shell”

4

Step 1: Provision Service Application Instance

In this step, we will provision the Usage Service using “New- SPUsageApplication” cmdlet as shown below

New-SPUsageApplication -Name "Usage and Health Data Collection"

5

Step 2: Provision Service Application Proxy

In this step, we will provision Service Application Proxy for Usage Service by using the following commands

$serviceProxy = Get-SPServiceApplicationProxy | where {$_.TypeName -eq "Usage and Health Data Collection Proxy"}

6

$serviceProxy.Provision()

7

Step 3: Verify Service Application

In this step we will verify the provisioning of service application by looking at “Service Application” Page in “Central Administration” as shown below-

8

Step 4: Verify Service Application Database

In this step we will verify the provisioning of service application database by logging into “SQL Server Management Studio” as shown below-

9

10

This concludes the Service Application Provisioning Process using PowerShell.

Hope you find it helpful.